Yaba Manual for Teachers

The Yaba Manual is in draft form at this stage. Any issues that are not addressed should be highlighted to Yaba using the Got Feedback heading found either on the right hand side or under the About Yaba footer of any Yaba page. The Frequently Asked Questions (FAQs) section of Yaba is also accessed on every page either through the Forms & Info bubble at the top right hand corner (drop down FAQs) or under the Forms & Info footer of any Yaba page. FAQs provide simple quick answers to the commonly asked teacher’s questions. FAQs are being updated weekly as more questions are asked.

Yaba is highly user-friendly with instructions for each step already built into the teachers and students registrations. We would prefer you to follow the steps on Yaba rather than having to keep coming back to this Manual.

1.         Approve students (made simple)

1.1       Once a student has completed their registration their teacher will receive a ‘growl’ (black text box) alerting that a student is waiting for approval.

1.2       Click on the Manage Classes menu bar.

1.3       Click on the Students button.

1.4       Click on the Download option (under PERMISSION FORM column, third column to the right) to download the permission membership form to your computer. Please review the form and check the information has been completed and the parent or guardian has signed the form.

1.5       When you are satisfied the student is ready for membership of Yaba click Approve (under ROLES column, last column right hand side)

1.6       Once a student-user is approved they can access all of the Yaba videos and posts (except the Teacher Forum), create their profile and add their own posts.

1.7       Note: no student posts (conversations or videos) will become ‘live’ on the site until their teacher has approved each post through the Moderate Content (top menu bar, third button) process.


2.        How a teacher sets up their classes (detailed process).  

This is a teacher-only process and is a detailed instruction for inviting new students and managing existing students as you build your Yaba class.

2.1       You must be signed into the Yaba website.

2.2       Use the grey menu bar at the top of any Yaba page and click on the fourth option, Manage Classes. The first time you access this you will see three headings in the middle grey box: CLASS NAME, MANAGE CLASS, and ADD EXISTING YABA MEMBERS.

2.3       You will also see three small grey headings on the top right hand side of your screen being Classes, Students, Invite new members.

2.4       Use the Invite new members button to add the students email addresses in the grey box under the label To. This will start to develop your Yaba class profile in the grey box. When inviting new students, follow the on-screen instructions adding your students’ email addresses separated by commas in the large box. If you are teaching more than one class don’t forget to highlight the correct class for this group of students which will also appear in the large box.

All Pending invites will appear in the list on your page and you can print this out using the Print the list option on the right hand side. If a student doesn’t have an email address, the school will have to issue them with an address. Please use: firstname.surname@yaba.edu.au in the To list and give them the INVITE LINK generated in the Pending invites list (third column right hand side).

2.5       When complete click the Send invite in email button.

2.6       Students will receive from Yaba a system-generated message to the email address you entered. They will then complete the student registration process as their own identity.

2.7       After loading your students’ information the students will need to respond to their email alert and complete the registration process themselves. Be aware that in some instances the email alert may be sent to “junk” in a student’s email program.

2.8       For added security only the Yaba Teacher connected to the students’ class can complete processes for their class. 


3.        How a teacher manages their classes. 

3.1       Use the menu bar on the top right hand of the Manage Classes, and click on the Classes button which will take you to the page where you will be able to click and view each of your designated classes.

3.2       The Students button on the Manage Classes menu top right hand side will take you to a list of all your registered students under the headings USERNAME, FIRST NAME, SURNAME, CLASS PERMISSION FORM, EDIT USER, ROLES

3.3       If there are no students listed you will need to click onto the Invite new members button and go through the steps as above in section 1.

3.4       The Students list is helpful to check on your students’ activity and profiles – click on the name(s) listed under the USERNAME column to view a student user’s profile. Also you can click on the edit option listed under the EDIT USER column (second last column) to:

•          edit the user profile

•          change a student’s password

•          upload a permission form

•          change student’s avatar

•          cancel their account


4.         Letter To Parents

4.1       It is important that Yaba and your school have parental awareness from the beginning of introducing Yaba. A sample letter similar to below is sent with an introduction Yaba email to all teachers when they are first registered on Yaba. This letter should be sent home before the teacher completes an individual student’s initial registration and must be signed by a parent or guardian. The teacher must maintain this form manually ready for inspection at any time.  (Please note this is not the official membership form that will also be sent home and signed by parents or guardian).

Sample

<Add your school details here>

Letter to parents – the Yaba Civics and Citizenship Web Site

Dear parent/guardian,

I am very pleased to provide you with information about a new interactive web-based learning project that our school is using. This will support the teaching of Civics and Citizenship which is currently taught as part of the curriculum across various subject areas.

Your son/daughter will be participating in normal lessons when we explore aspects of Civics and Citizenship and we will be using the website www.yaba.edu.au. “Yaba” is a project of the Constitution Education Fund Australia, supported by the Commonwealth Government and provides student access to a safe and secure video and social media website. It is packed with teaching and learning resources specifically designed to make the site relevant to the Civics and Citizenship curriculum. Yaba will be an online place for teachers and students to talk about the Australian democracy, our way of life and the Constitution.

The Yaba website has restricted access with membership registration via the school. A membership form will be coming home to you shortly for filling-in and signature before your son/daughter can start using the site.

Students will be able to post their own relevant videos and comments to the Yaba website. Videos and comments remain secure within the Yaba environment which is password protected and the content is fully moderated by teachers and educational professionals.

We now have access to a dynamic video platform with multiple ‘channels’ containing professionally produced videos as stimulus for in-class learning and discussion. Soon your son/daughter will be seeing their own contributions alongside those of other students from around Australia who are members of the Yaba community.

My class will be actively engaged in Civics and Citizenship learning and learning about their role in the Australian democracy. You are encouraged to have a look at the Yaba home page to find out more about this exciting new initiative.

Yours sincerely,

CLASS TEACHER August 2012 


5.        Yaba Membership Forms          

Each student needs to complete a Yaba MEMBERSHIP FORM. These can be downloaded by going to the Forms & Info bubble at the top right hand corner (drop down Forms & Printouts). Student needs to have it signed by their parents or guardian. Any person wishing to be a member of Yaba and take part in the conversation must complete this form. First print out a copy, complete the form, scan it and once you've been invited as a member you can upload the form as you create your account. If you don't have access to a scanner you can hand the completed form to your teacher who must maintain the hard copy for inspection at any time. 

6.         Moderating Content

6.1             To do this, you must be logged in to Yaba.

6.2             Go to the “Moderate Content” tab on the grey menu bar at the very top of your screen.

6.3             Another grey menu bar will appear under the colourful speech bubble menu with three tabs: 
                  Video moderation | Recent videos | Comment moderation

Each of these tabs gives you access to the comments and videos that are awaiting approval. Use these tabs to navigate between the three  types of moderation you can perform.

7.          Moderate a comment

7.1       Click COMMENT MODERATION button (last option on menu located top right hand side.)

7.2       On the Comment moderation page you will find a list of all the comments awaiting your review and approval. There are six columns showing you:

  • AUTHOR – user name of the student (an active link back to the student’s previous comments)
  • COMMENT – the full text of the comment is included here
  • APPROVE – an active link that will post the comment on the Yaba website (third column from the left)
  • DELETE – an active link that will delete the comment entirely (third column from the right)
  • DATE – the time since the comment was uploaded by the student
  • COMMENTED ON – an active link (last column) to the video page where the comment will be posted
TIPS WHEN MODERATING COMMENTS:
 
  • All comments or videos made by your students will need to be approved by you before they are posted to Yaba.
  • We would advise that when moderating you reject negative, unsupported, personal or disparaging material that does not inform, critique or support the Yaba educational spirit.
  • You might also like to use this opportunity to correct spelling and grammar if you think its necessary.
  • Students can resubmit their material as many times as needed before you approve it to go online.
  • Yaba moderators will correct or remove content in consultation with the student’s teacher.


8.          Moderate a video

8.1       By clicking on the “Video moderation” tab, you will see a table with all the details of your student’s videos that are awaiting approval. You can see when the video was uploaded to broadcast, plus the Yaba Username, Class and School of the student who created the video

8.2       Click on the still frame (or thumbnail image) from the video to review the video.

8.3       We recommend that you review each video before rejecting or approving it.


9.          Reviewing a video 

9.1       On the video page:

 Click the play button to watch the video (look for the arrow sign in the middle of the video)

  • Under the video player find the VIEW, EDIT buttons (right hand side of the page) and click Edit (second option) to make changes to:
  • The video title
  • Description of the video
  • Channel it is attached to
  • The Moderation state of the video ie. Approve or Reject
  • Participants and roles in the making of the video
  • Open or close the comments section for this video

See ‘Broadcast a video’ for more on this topic.

9.2       Once you have viewed the video and/or up-dated the video data in the Edit mode return to the Moderate Content page (third button on the menu at the very top of the screen) and choose the new status of that video in the ‘Moderate’ column ie. Approved, Rejected or leave as ‘Needs Review.’

9.3       Choose the status you prefer for the selected video. All videos awaiting approval will sit on this page. Videos that have been approved can be seen on the Recent Videos page. Videos that have been rejected end up in the student’s own my Stuff page. Each moderation action by a teacher also sends the student a system-generated email.

10.          Take down a video

10.1       If you make an error and have approved a video that you then want taken down from the website click on the Recent videos (top right hand side menu on the page). This takes you to the "Recently approved videos" page where you will find all videos that you have approved.

10.2       Click on the MODERATE column (last column) and choose either Needs review to keep the video in your video moderation page or Rejected to send the video back to the student.

10.3       Teachers have only two options for comments: approve or delete. By clicking on either of these buttons the process is complete. Approved comments are posted under the relevant video and deleted comments are permanently deleted from the site.

10.4       Each moderation action also sends the student a system-generated email.

10.5       If you would like your student to post their comment again with some changes, you would need to liase with the student directly and ask them to start the process again by posting a new, revised, comment.

11.          How do I Broadcast a video?

11.1       Click on Broadcast a Video from the top grey menu bar at the top of your screen.

11.2       Click “Add file” in the Video Details window, this will open up a window so you can select your file. Drag your video file into the window that says “drag files here.” Click the “start upload” button. You will know if your video is successfully uploading if the window turns green and the status percentage increases.

11.3       Do not fill in any other details until your video has fully uploaded or the uploading will stop.

11.4       Once your video has reached 100% you can then fill in the video details starting with the Title and Video Description.

11.5       Choose which channel to broadcast your video to using the ‘Select Yaba Channel’ dropdown menu.

11.6       Ensure all copyright requirements are met on the video before ticking the “yes” box under ‘One Last Thing’ section.

12.        How do I add music using Audio Network?

12.1       Participating schools in the Yaba Pilot have been given access privileges to an amazing library of commercial-grade music by Yaba partner Audio Network. Audio Network was founded in 1999 and is now a global publisher with offices and sub publisher arrangements around the world. It is based in Britain with offices around the world including Australia. It boasts 350 composers and around 40 submissions from composers wanting to join them every day. Every month Audio Network records with major artists and orchestras all over the world and it releases around 12,000 new tracks a year

12.2       Yaba teachers are invited to make use of this valuable resource. It is provided to Yaba at no cost. For how to use it click through to the Audio Network How To PDF Guide in the Music section of Yaba found under Forms & Info.

12.3        Teacher details  have been provided to Audio Network www.audionetwork.com.au so that at any time a Yaba teacher can commence using their website. To register a Yaba teacher should log in using their Yaba email address and a password  will be given to them for the Audio Network site. The teacher should then download the desired tracks to their own computer for the students to use to back their video through the software they use.

13.     Yaba's relationship to Australian Curriculum

In States and Territories most teachers in Australia already teach a variety of Civics and Citizenship topics as a path of their teaching program no matter what year or subject they are teaching.

13.1  Teachers can see how other teachers use Yaba in their own lesson plans and teaching Curriculum by going to the Teacher Forum which can be accessed at the top of any Yaba page.

13.2  Teachers can also source all Yaba resources through the search engine by typing in the topic or issue key words they are wishing to teach. (e.g. "peace" or "Civics" or "Citizenship") (After the key word/s are searched the search can then be broken down into Search videos; Search comments; Search forum

13.3  A summary of Yaba Curriculum Resources Stage One includes:

  • > Three professionally produced channels with a total of 18 videos act as stimulus in your lessons and get discussions happening online and offline including classroom debates and discussions.

  • > The user-generated channels provide stimulus for students to make their own videos and contribute online to their learning outcomes.

13.4  The Stage One Yaba Curriculum has specifically been developed for the following Civics and Citizenship key learning areas:

Democracy– informed discussion and active involvement:

  • > Yaba channel: The Flip Side provides six professionally produced videos that are fun, debate-style presentations of two views of a topical issue;

  • > Yaba channel: Video Blog is a place where students are encouraged to upload their video blog and made comments and express opinions about issues important to them and their community;

 Systems - the Australian System of Government:

  • > Yaba channel: A Day In The Life provides six professionally produced videos that are a ‘back stage pass’ to see the daily work done by holders of key Australian political and legal positions essential to our working Constitution;

  • > Yaba channel: Pitch To Be PM is a place where students upload their own campaign ad, political speech or policy announcement;

Values education:

    • > Yaba channel: Sensational Kids provides six professionally produced videos exploring some all round Australian kids who are doing incredible things to make our country a better place;

    • > Yaba channel: Awesome Aussies is a place where students upload their own videos telling their stories of people who contribute to civic life.

14.       Using the Teacher Forum for sharing Topics and Lesson Plans

Please note the word Forum on Yaba always means Teacher Forum which is not an area accessed by the students. Yaba will be of little education value if teachers don't share all the lessons and programs for which they are using Yaba in their classroom with their students . Yaba Civics and Citizenship Curriculum teaching and learning topics, including  issues and Australian values, can be applied  whenever utilising Yaba for years 5 – 10 and across a variety of teaching subjects. Whilst particularly relating to the teaching of Civics and Citizenship, Yaba can also be used for other subjects such as History, Social Studies, English, Science and Geography. Yaba provides resources that are specifically linked to subjects and year levels. As well Yaba provides numerous links to other websites useful for teaching and learning.

14.1   There are many sample lessons already contributed by teachers in the Teacher Forum that demonstrate the cross subject and cross Curriculum use of Yaba.

14.2  Teachers using Yaba can also add their own programs and own lesson plans in the Add new Forum topic section of the Teacher Forum. These teachers contributions can be added for any of the Yaba channels which are individually highlighted on the Home Page of the Teacher Forum including all Professional and Student Channels and for every video produced in them.  In additon contributions can be made through the General Discussion and the Specific C&C Resources section again found on the Teacher Forum Home Page. Through the Teacher Forum, Yaba teachers are sharing their own experiences with other teachers around Australia.

14.3  It is particularly important that Teachers provide their programs or lesson plans for students generated videos. This should be done by referring to the particular video or videos in the Title box when adding a lesson. For example if a student has placed a video on the Student Channels blog the teacher adds the lesson plan that resulted in this video to the Teacher Forum Video blog page.

15.   The Yaba Key Words and Topics Search Engine

All teaching and learning resources including videos can be searched throughout the Yaba website using the Yaba search engine for Teaching and Learning topics. Please note the word Forum on Yaba always means Teacher Forum which is not an area accessed by the students.

15.1  Teachers can source all Yaba resources through the search engine by typing in the topic or issue key words they are wishing to teach. (e.g. "Peace" or 'War" or "Civics" or "Citizenship") After the key word/s are searched the search can then be broken down into Search videos; Search comments; Search forum which are found on the top right hand side of the yaba page.

15.2  There are many more words and topics being added daily to our Yaba search engine and as teachers and students contribute their resources they will also be adding topics and words to the Yaba search engine.

15.3  Samples of search engine key words and topics include:

Aboriginal and Torres Strait Islander Peoples; Active Citizenship; Asia and Australia’s Engagement with Asia; Australian History; Australian and International Politics; Beliefs; Bias; Bullying; Business Studies; Care and Compassion; Censorship; Checks and Balances; Citizenship; Civic Debate; Civic Identity; Classical Studies; Commerce and Trade; Commonwealth; Community; Community Interest groups; Compulsory Voting; Conflict Policies; Conscription; Constitution; Constitutional Arrangements; Constitutional Heritage; Cultural Diversity; Cyber Bullying; Debating Issues; Democracy; Differences; Disability; Diversity; Doing Your Best; Economics; Election; Engaged Citizens; English Language; Environmental Issues; Ethics; Ethical Behaviour; Evolution of Law; Executive Government; Fair Go; Federation; Federalism; Freedoms; Geography; Global Issues; Government (Federal); Government (Local); Government (State and Territory); Harmony; Health, Well-being and safety; Heritage; History; History of Nationhood; Honesty; Hope; Humanities; Human Rights; Immigration; Inclusion; Informed Citizen; Informed Judgement; Informed Opinion; International Forums; International Relations; Internet; Integrity; Judiciary; Laws; Leadership; Legacy; Legal Processes; Legal Systems; Legislation; Legislature; Liberalism; Liberal Democracy; Mateship; Media; Media Arts; Multiculturalism; Multidimensional Citizenship; Music; Other Political Systems; Parliament; Parliamentary Democracy; Parliaments in Schools; Participation of Citizens; Peace; Philosophy; Political Parties; Political Powers; Political Processes; Political Rights; Political Roles; Political Systems; Referendum; Refugees; Religion; Remembering; Representative Democracy; Respect; Responsibility; Rights and Responsibilities; Role of Media; Rule of Law; Science; Social Science; Social Systems and Structures; Society and Culture; Society and History; Studies of the Social Environment (SOSE); Shared Responsibilities; Shared Values; Social Media; Social Rights; Society and Culture; State Rights; Sustainability; Systems of Government; Tolerance; Tourism; Traditions and the English; Language; Trustworthiness; Values; Visual Arts; Volunteers; Voting; War; Westminster System; Women’s Studies

16.   Ambassador Policy

AMBASSADOR ROLE

General Ambassador: Your role is to comment freely on the Yaba video channels and the student video channels comments sections in a positive, educational, informative and encouraging way. Whilst you have access to the Teacher Forum (the place where teachers contribute their own lesson plans and teaching programs for Yaba) you are not encouraged to post to this area of the site unless you have teaching interests or qualifications. This should be discussed prior to Yaba registration with our curriculum consultants.

Sensational Kids Ambassador: A Sensational Kids Yaba Ambassador should not comment on any other professionally produced video comment sections, but you are strongly encouraged to interact with students under your own video.  

YABA ACCESS

Entire site including Teacher Forum with the ability to post comments, videos, lesson plans etc.

REGISTRATION PROCESS

1, Each Ambassador will need to provide an email address for registration to a Yaba administrator (initial contact info@yaba.edu.au or 1800 009 855).

2. Prior to registration you will be sent an introductory email from a Yaba administrator explaining your role as Ambassador. At this stage you should have read about Yaba and watched the short introductory video so you know in general terms how the website works and its contributions to Civics and Citizenship Curriculum.

3.  You will then be sent three automatically generated emails from Yaba. The first message is an Invitation email to you to become a Yaba Ambasador. The second message is to let you know we are verifying your account. And the third and last message is to let you know your account has been activated.

 

17.   Visitor Policy

VISITOR ROLE

As a Yaba visitor you will have access to the videos, articles, comments and Teacher Forum on Yaba but you will not have the ability to post any comments or videos. So you will be able to see all the activity but you won't be able to contribute to it.

YABA ACCESS

Entire site including Teacher Forum with access to comments, videos, lesson plans etc.

REGISTRATION PROCESS

1.  Each Visitor will need to provide an email address for registration to a Yaba administrator (initial contact info@yaba.edu.au or 1800 009 855).

2. Prior to registration you will be sent an introductory email from a Yaba administrator explaining your role as Visitor. At this stage you should have read about Yaba and watched the short introductory video so you know in general terms how the website works and its contributions to Civics and Citizenship Curriculum.

3.  You will then be sent three automatically generated emails from Yaba. The first message is an Invitation email to you to register as a Visitor of Yaba. The second message is to let you know we are verifying your account. And the third and last message is to let you know your account has been activated.